Do you really know what you are paying your freelancers for?

Billyr cross-checks every incoming invoice with your Jira, Toggl and Asana data — and shows in seconds whether every hour was actually worked.

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Smart Matching · Safety First · Fraud Radar · Workflow

Smart Matching

30 hours on the invoice. But were they really done for you?

The right hour count is not proof. Billyr checks whether every line on the invoice matches real activity in your PM tool — commits, comments, tickets. Logged 3h on a Saturday with zero Jira activity? Billyr flags those ghost hours before you pay.

Evidence, not a raw hour total

Ghost hours, before you pay

What the PDF says is not what finance needs — you need the trail in Jira, Toggl & co. Billyr puts them side by side and marks where claimed time does not show up in your tickets.

Invoice, line 3
LeistungDev Sprint
Stunden32 h
Match 98%
Jira + Toggl
Tokens12 / 12
geloggt32 h
Jira
Toggl
Asana
Monday.com
API
CSV

Real-time match

No weekend exports, no manual comparison. Billyr runs live on your Jira, Toggl, Asana and Monday data.

  • Live, not a bulk CSV

Semantic matching

“Dev sprint April”, “Frontend work week 15” — Billyr understands what belongs together even when the wording differs.

  • Context, not just keywords

Tool-agnostic

Billyr does not replace your PM tool. It plugs into your stack — via API or quick file upload.

  • Your stack, your integration

Safety First

One bad invoice can cost more than the whole freelancer fee.

A freelancer rarely optimises for your tax compliance. Missing VAT ID, a required line item under the German VAT Act, or a wrong amount — the tax office can deny input VAT. The damage can exceed what was ever billed. Billyr checks every invoice for formal compliance and stores documents in an audit-safe, GoBD-style archive.

Compliance check

Every invoice is checked for legal line items before it hits approval.

  • Mandatory details before sign-off

Audit ready

Full trail of every check — ready to show the tax office.

  • A complete, tamper-evident document chain

Tax safety

No more manual rework. Billyr flags issues systematically, not by luck.

  • Rules instead of gut feel

Fraud Radar

No one remembers in June what was paid in April. Billyr does.

Duplicates are the oldest trick — and the hardest to catch. “Logo draft May” and “design work spring” are the same service, worded differently. Billyr’s memory is relentless: the moment a paid line reappears on an invoice, you see it — no matter the label. And when someone rounds hours up for months, Billyr shows the pattern before it becomes a habit.

Duplicate detection

No double pay — even when line items are worded differently.

  • Same work, different wording

Anomaly detection

Systematic drifts and statistical outliers are flagged early — not only at year-end.

  • Warn early, don’t search late

Pattern awareness

Billyr spots repeated, deliberate over-billing and gives you a clear basis to act.

  • Creep over months, visible in one place

Workflow

2–3 hours of invoice review a month, for five freelancers. Billyr does it in seconds.

Even when every line is right, someone has to check, approve, forward and file. For five freelancers that is easily several hours a month. Billyr automates the whole path from intake to a DATEV-ready export. When it finds a gap, it drafts a factual correction email to the sender — ready to send.

Workflow turbo

Approvals without endless email back-and-forth. Billyr moves every document to a clean close.

  • Less ping-pong in the inbox

Auto correction

Ready-made emails for every mismatch — to the sender, with a clear reason.

  • Reasons, not vibes

Direct export

All checked documents to your finance or ERP, one click. DATEV-ready, no busywork.

  • Finance, ERP, done
Time, not a shared inbox

Review, approve, export — without the usual hours

The bottleneck is rarely the PDF; it is the human handoff. Billyr chains intake, plausibility and export so your team keeps time for client work.

2–3 h

typical manual review time per month, chasing five freelancers — replaced by seconds with Billyr

View case studies

Stop giving money away.

Every invoice that passes unchecked today costs you money — or a tax audit — tomorrow. Billyr changes that. Automatically, in seconds.

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